Assignment Description:
We are looking for a Senior Project Administrator / Document Specialist to join our dynamic team.
What you will work on:
- Provide administrative and coordination support to project managers within transfer and development projects.
- Assist project managers with financial planning, tracking, and reporting activities.
- Support resource planning and follow-up, ensuring alignment with project timelines and capacity.
- Contribute to daily project follow-up activities, including schedule updates, meeting preparation, and progress tracking.
- Manage user access and permissions in documentation systems such as PLM system/Magic.
- Maintain and update work instructions and other controlled project documents.
- Draft decision minutes, support workshops, and handle other document-related administrative tasks.
- Adapt to changing project needs and take on new administrative tasks as required.
What you bring:
- Proven experience in administrative or coordination roles, preferably within a project-oriented organization.
- Hands-on experience in document management systems, ideally within Life Science or other regulated environments.
- Solid understanding of project work processes, preferably with technical or R&D focus.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and SharePoint.
- Excellent communication skills in Swedish and English, both written and spoken.
- Detail-oriented, structured, and organized, with strong documentation skills.
- Service-minded, proactive, and able to collaborate effectively in cross-functional and global teams.
- Comfortable working in a dynamic and changing environment.
Meritorious:
- Background in Natural Sciences or Engineering.
- Experience with Veeva and Magic document management systems.
- Experience from GMP or similar regulated settings.
If this sounds interesting, please send your CV to cv@veritaz.se
