Assignment Description
We are looking for an experienced and proactive Executive Assistant
What You Will Work On
- Manage and coordinate executive calendars, meetings, travel arrangements, and business commitments
- Plan, organize, and support management team meetings and leadership forums
- Prepare agendas, meeting materials, presentations, decision documentation, and summaries
- Document meeting outcomes and ensure follow-up of actions and decisions
- Monitor and support the progress of strategic initiatives and priority activities
- Coordinate internal events, conferences, management workshops, and leadership meetings
- Handle administrative tasks including invoices, purchase orders, travel administration, and related support processes
- Compile, structure, and present information for management decision-making
- Support communication and coordination between executives and stakeholders
- Develop and improve administrative processes, templates, governance structures, and annual planning cycles
- Utilize digital tools and AI-supported solutions to improve efficiency and productivity
- Ensure confidentiality and professional handling of sensitive information
What You Bring
- Proven experience providing qualified executive or management support
- Experience supporting senior executives, management teams, or decision-making functions
- Excellent organizational and coordination skills with the ability to manage multiple priorities simultaneously
- Strong attention to detail and commitment to delivering high-quality work
- Experience handling confidential information with a high degree of integrity and professionalism
- Excellent communication skills in Swedish, both written and spoken
- Strong proficiency in Microsoft Office, particularly PowerPoint
- Experience using modern digital tools and an interest in leveraging AI to improve workflows
- Ability to work independently, proactively, and with a strong service mindset
- Strong stakeholder management and relationship-building skills
- Ability to balance operational execution with a broader business perspective
If this sounds interesting, please send your CV to cv@veritaz.se
