Assignment Description:
We are looking for a Senior Site Administrator to join our dynamic team.
What you will work on:
- Facilitate communication between Senior Leadership and various departments/functions.
- Collect and analyze data to provide recommendations on administrative policies and processes.
- Provide administrative support, solve problems efficiently, and follow up with staff for detailed information.
- Coordinate and manage the Site Leadership calendar, ensuring meetings and schedules are followed.
- Draft correspondence, create reports and presentations, and maintain records for internal boards and committees.
- Book and coordinate meetings, prepare agendas, and handle meeting minutes.
- Arrange travel and manage visit planning for Site Leadership.
- Lead workshops, manage smaller projects, and drive new initiatives within the site.
- Ensure materials for signature are accurate and comply with policies and procedures.
What you bring:
- Strong judgment, written and verbal communication, and organizational skills with a high attention to detail.
- Ability to manage and prioritize multiple, rapidly changing priorities while maintaining balance.
- Strong ability to anticipate needs and proactively gather necessary information.
- Ability to work confidentially and maintain professionalism in a fast-paced, complex environment.
- Collaborative skills to work effectively with internal and external stakeholders.
- Ability to work independently and manage leadership-level interactions.
- Proven leadership skills, including leading workshops, managing projects, and connecting with management.
Qualifications:
- Strong experience in administrative and management processes.
- Solid understanding of business communication principles.
- Fluency in both Swedish and English.
- Knowledge of administrative policies, procedures, and systems, including travel and expense reporting.
- Proficiency in Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint), Adobe Acrobat, SharePoint.
- Experience with budget work, archiving, and purchasing routines.
If this sounds interesting, please send your CV to cv@veritaz.se
