This post is also available in: English (Engelska)

Assignment Description:

We are looking for a Senior Project Administrator / Document Specialist to join our dynamic team.

What you will work on:

• Provide administrative and coordination support to project managers within transfer and development projects.
• Assist project managers with financial planning, tracking, and reporting activities.
• Support resource planning and follow-up, ensuring alignment with project timelines and capacity.
• Contribute to daily project follow-up activities, including schedule updates, meeting preparation, and progress tracking.
• Manage user access and permissions in documentation systems such as PLM system/Magic.
• Maintain and update work instructions and other controlled project documents.
• Draft decision minutes, support workshops, and handle other document-related administrative tasks.
• Adapt to changing project needs and take on new administrative tasks as required.

What you bring:

• Proven experience in administrative or coordination roles, preferably within a project-oriented organization.
• Hands-on experience in document management systems, ideally within Life Science or other regulated environments.
• Solid understanding of project work processes, preferably with technical or R&D focus.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and SharePoint.
• Excellent communication skills in Swedish and English, both written and spoken.
• Detail-oriented, structured, and organized, with strong documentation skills.
• Service-minded, proactive, and able to collaborate effectively in cross-functional and global teams.
• Comfortable working in a dynamic and changing environment.

Meritorious:

• Background in Natural Sciences or Engineering.
• Experience with Veeva and Magic document management systems.
• Experience from GMP or similar regulated settings.

If this sounds interesting, please send your CV to cv@veritaz.se